Virtual office - Features list: Web

Messages

Messaging center
Gather all your email addresses (POP3, Gmail and Yahoo) in a single interface that you can access everywhere.
Many sender addresses
Default sender address
Automatic protection
You automatically benefit from reliable antivirus and antispam filters.
Unified messaging
Send the same message by email, fax and/or SMS.
Access from third-party software
Access your mailbox from traditional software compatible with POP3, POP3-S or IMAP4: Microsoft Outlook, Apple Mail, Eudora, Mozilla Thunderbird, etc.
RSS feeds
Each folder is available as an RSS feed.
Domain names
If you wish, you can use your own domain name for your primary email address.
Formats
Text
HTML
Address books
Using the Address Book
Add addresses to addressbook
Documents
Send attachments from Documents
Save attachments in Documents
Mailing lists
Reply to all recipients
Forward
Receipts
Templates
Folders and subfolders
Signature
Priorities
Sort messages
Search
Advanced search
Filters
Automatic reply
Auto Forwarding
Notifications
By email and/or SMS
When first message comes or for each incoming message
Archiving
Mass destruction
Headers
Preferences
Number of messages per page, Copy of sent mails, Default sender address

Personal calendar
By default, all data can be accessed by yourself only.
Share your personal agenda and access shared agendas.
Layer agendas to quickly view timezones available for several people
Access rights for group members (view details, add, delete)
Private events.
Group calendar
By default, all data can be accessed by all group members.
Access rights (view details, add, delete)
Calendar via SMS
Get your daily agenda by SMS, at the selected time
Reminders
Be reminded by email and/or SMS for specific events (appointments, birthdays, etc.)
Meetings
Invite people to meetings and do the follow-up online
Repeated events
All day events
Time zone
Mass destruction
Colors
RSS feeds
Each (private or group) calendar has 4 RSS feeds:
- Today
- This week
- This month
- 30 days (from today)
Import
vCal/iCal
Unidirectional synchronization
Export
Events: vCal/iCal
Day or week view: PDF format
Synchronization
Synchronization with PDA
Synchronization with common software on Windows
Preferences
Default calendar page, Default time duration, Calendar grid resolution, Time format, Time zone (12 am-pm/24h).

Contacts

Personal contacts
By default, all data can be accessed by yourself only.
Access rights for group members (view, add, delete)
Group addressbook
By default, all data can be accessed by all group members.
Access rights (view, add, delete)
Fields
Contacts with full contact data, IM addresses, picture, personal comments and access map.
Contact data checking
Send automated data review requests to your contacts.
Direct access to Messaging
Send an email, a SMS or a fax from a contact.
Categories
Organize your contacts with personal categories
Access map
Access map for any professional or private address (powered by Google Maps)
Search
Directories
The results of searches in Infobel.com can be added in the address book with a single click
Customized version/Education version: search in LDAP directories
Links between a document and a contact
A contact can be linked to one or more documents (resumes, evaluations, comments, etc.)
Import
.csv format
vCard format
Synchronization
Export
vCard format
PDF format
Synchronization
Synchronization
Synchronization with PDA
Synchronization with common software on Windows
Preferences
Contacts per page

Personal documents
By default, all data can be accessed by yourself only.
Access rights for group members (download, add, delete)
Group documents
By default, all data can be accessed by all group members.
Access rights (download, add, delete)
Compatible with all file types
.doc, .xls, .ppt, .gif, .jpeg, .bmp, .pdf, etc.
Virtual drive (WebDAV)
Access your online documents easily from a special folder on your operating system desktop (Windows, Macintosh, Linux): drag and drop, opening and saving from the folder, etc..
Notifications
When adding or editing a group document, group members get a standard notification by email. You can add your own comments to the standard message.
Folders and subfolders
Links between a document and a contact
Direct access to Messaging
Send attachments from Documents
Import
Virtual drive
Export
Virtual drive

Tasks

Received tasks
Manage your personal tasks by priority.
Assign tasks
Assign tasks to group members and to the follow-up online
Group tasks
Notifications
SMS notification when assigning a task to someone.
Synchronization
Synchronization with PDA
Synchronization with common software on Windows
Preferences
Tasks per page

Forum

Group forums
Secured forums (only group members access them) for archived online discussions
Access rights
Only group admin may create subjects
Group members may add messages and reply to messages

Chat

Group chats
Secured chats (only group members access them) for real-time online conversations
No download needed
Requires a Java Virtual Machine (JVM)

Notes

Personal notes
By default, all data can be accessed by yourself only.
Access rights for group members (view, add, delete)
Group notes
By default, all data can be accessed by all group members.
Access rights (view, add, delete)
Folders and subfolders
Synchronization
Synchronization with PDA
Synchronization with common software on Windows

Personal bookmarks
By default, all data can be accessed by yourself only.
Access rights for group members (view, add, delete)
Group bookmarks
By default, all data can be accessed by all group members.
Access rights (view, add, delete)
Folders and subfolders
Import
Import bookmarks from your Web browser.
Export
RSS feeds
Each folder in the private and group bookmarks is available as a RSS feed.

SMS

Global coverage
Sending from addressbook
Sending to a free number
Without the Addressbook
Unified messaging
Send the same message by email, fax and/or SMS
Sent SMS history.
SMS broadcast
Send the same SMS to a list of recipients
Reminders
Calendar via SMS
Event SMS reminders
Notifications
Messages
Tasks

Fax

Global coverage
Documents
Message body is the fax cover page, and documents (.doc, .xls) are sent after this cover page.
Transmission reports
Sending from addressbook
Sending to a free number
Without the Addressbook
Unified messaging
Send the same message by email, fax and/or SMS
Sent faxes history.
Attractive fees
Fees depend on destination and transmission duration.
Fax mailing
Send the same fax to a recipients list
High definition

Calls transmitted
When you receive a phone call for a group member while he is away, send him a message in a structured way: caller name, subject, priority, etc.
Calls received
Access to your phone messages, transmitted by group members.

Note
Some features:
- are not available for all subscriptions,
- require SMS or fax credit,
- require group membership.